On this page, you will find details of the committee, and agendas and minutes of meetings. Please note that in the interests of not identifiying individuals publicly where there have been instances of damage to property, poor weed control, access problems etc, plot numbers have where possible been removed from the documents.
Committee membership (2011/12)
This is your committee - please feel free to speak to any of the people named below, if you want to help organise an event, or need help. The committee plays an imortant role in representing allotment tenants at meetings with the council, as well as organising social events. There are currently four vacancies on the Committee (as of Oct 2011).
| Richard Weightman (Chair) |
Mark Bottoms (Treasurer) |
Hayley Weightman |
| Andie Smith (Vice Chair) |
Steve Mitchell |
Robin Bletsoe |
| John McKinnie (Secretary) |
Jude Ongeri |
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Membership fees
For each tenanted plot, it is possible to have two members of the association, as detailed in the constitution. There is also the opportunity to have associate members - those who have an interest in gardening, but who may not have allotments themselves (we also have an associated Gardening Club - contact Robin Bletsoe for details). Membership fees are required to provide sufficient reserve to hold an annual produce show, and to build a balance that can contribute to communal facilities (in association with public funding such as lottery grants). Subs cover other items such as: web site hosting, paying deposits for room bookings at social events, paying speakers expenses, sundry postage and stationary items to facilitate communication with members not on email etc.
For the 2011/12 year, the membership fees are £7.00 for the main plot holder, £5.00 for a 'cultivator' (i.e. a partner or spouse) and £7.00 for an associate member. The extra £2.00 for the main plot holder pays for one membership of the National Society for Allotment and Leisure Gardners (NSALG). Membership fees are discussed and agreed annually at the AGM, following the report by the Treasurer.
Membership form and Constitution agreed at AGM
The 2011/12 constitution of HRAA can be found here: 2010 Constitution for reference only
Please note that the membership form shown as an annex to the constitution has been redrafted: The current (2011/12) version is here: Membership form
Minutes of Annual General Meetings
Minutes of AGM 14th October 2009 (approved): Minutes here
Minutes of AGM 19th October 2010 (approved): Minutes here
Minutes of AGM 17th October 2011 (draft): Minutes here
Agendas and minutes of HRAA committee meetings
Minutes of meeting held on 6th November 2009: Minutes here
Minutes of 5th February 2010: Minutes here
Minutes of 19th July 2010: Minutes here
Minutes of 8th October 2010: Minutes here
Minutes of 22nd November 2010: Minutes here
Minutes of 2nd March 2011: Minutes here
Minutes of 2nd June 2011: Minutes here
Minutes of 10th October 2011: Minutes here
Minutes of 7th November 2011: Minutes here
HRAA and SITC liaison meetings
Notes from liaison meeting with the council on 9th September 2009: Notes here
Record of discussions held at an 'on site' visit, to view areas for new plots, and to review badly maintained existing plots and other matters - November 2009: Notes here
Record of discussion between HRAA Chair and Secretary with Town Clerk- December 2009: Minutes here
Notes from liaison meetings with the Council:
13th January 2010 Notes here
14th April 2010 Notes here
22nd July 2010 Notes here
11th October 2010 Notes here
26th January 2011 Notes here
27th April 2011: Notes here
12th September 2011: Notes here
18th January 2012: Notes here
HRAA, SITC and police meetings
Meeting with police re. site security - Jan 2010 Minutes here
HRAA newsletters
October 2008: First newsletter
Spring 2009: Second newsletter
Winter 2010: Third newsletter
Spring 2010: New version in web format - Fourth newsletter
Summer 2010: Web format - Fifth newsletter
Autumn 2010: Web format - Sixth newsletter
Winter 2011: Web format - Seventh newsletter
Spring 2011: Web format follow link here - Eighth newsletter
Summer 2011: Web format follow link here - Ninth newsletter
Autumn 2011: Web format follow link here - Tenth newsletter
National Society of Allotment and Leisure Gardeners (NSALG) magazines
Due to availability of the NSALG magazine in pdf format from Summer 2010, we can now offer this magazine to all members who subscribe (previously a hard copy was only sent; 1 per 10 members).
The links are here for:
2010 issue 3
2010 issue 4 (November 2010)
2011 issue 1 (February 2011)
2011 issue 2 (May 2011)
2011 issue 3 (August 2011)
2011 issue 4 (November 2011)
Please email us for the passwords if you have forgotten them (members will have received these separately by email).
Discount scheme (updated April 3rd 2011)
The HRAA committee have agreed a number of discounts with local garden centres and suppliers, which will be applied, on presentation of your membership card at the checkout. Further details are found in the following document:
HRAA discount scheme
Allotment contract and FAQs
A copy of the allotment tenancy agreement has been provided here because some tenants mislay theirs, but please note that this is not actually a HRAA document. It has been provided by the Town Council:
SITC Allotment tenancy agreement
Here also is a copy of the Frequently Asked Questions document which accompany the contract: FAQ.
SITC also have a policy on keeping bees on the allotment site. Please contact the Council directly for a copy of the rules. Should you find a swarm of bees on site or elswehere, we have placed contact number of local beekeepers on the 'Info' page.
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